Have you read through the agenda for the event before quoting?

Every event has its unique characteristics – from the venue specifics to the session formats, and the agenda is your road map. Scrutinizing the agenda is critical to determine precisely what AV equipment is needed. We delve into the preliminary agenda to ask the right questions and cover all bases. This helps in providing a quote that reflects a tailor-made service for your event’s specific needs.

Do you have experience with similar events?

The value of experience cannot be overstated. An AV supplier with a history of managing events similar to yours brings foresight and expertise. It’s this seasoned understanding that ensures your AV support is not just adequate, but exceptional, and guarantees your event runs smoothly.

Can you provide case studies from previous events?

Case studies from past events illustrate an AV supplier’s ability to deliver on various event requirements. They offer reassurance of our understanding and adaptability, serving as a testament to the quality and reliability you can expect for your own event.

Can you provide a full cost breakdown for equipment & personnel?

Transparency in pricing is key. A detailed cost breakdown helps you understand where your investment is going, preventing unexpected charges and showcasing the value of each service component.

Are your technicians trained on the equipment and setup?

A technically proficient crew ensures that your event’s AV setup is flawless. Technicians trained on specific equipment are crucial for a smooth operation, enabling quick resolution of any unforeseen issues.

Do you have the relevant UHF frequency licences?

Operating within legal frequency allocations is essential for seamless AV execution. Holding the relevant UHF frequency licenses means wireless equipment works flawlessly, free from interference that could disrupt your event.

Who will be our main point of contact during the event?

A designated point of contact is essential for effective communication. This person facilitates all your queries and concerns, ensuring streamlined coordination throughout the event.

How much time do you require for setup and breakdown?

Proper scheduling of setup and breakdown times is crucial. It ensures that AV operations align with your event’s timeline, from venue opening to the final curtain call.

Do you offer technical rehearsals before the event begins?

Technical rehearsals are as important as the live event. They allow us to perfect the AV setup beforehand, ensuring a seamless audiovisual experience when your event goes live.

Do you ensure compliance with safety standards and regulations?

Safety is non-negotiable. Adhering to safety standards and regulations is about creating a safe environment for everyone involved and delivering peace of mind that all AV equipment is correctly and safely set up and operated.


If you’re looking for an AV supplier to provide trouble-free audiovisual tailored to your event, please do get in touch and we’ll come have a coffee and chat with you.

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